Rules & Regulations
Students admitted to the institution are expected to adhere to the following rules and regulations throughout their period of study.
Guidelines for Academic Life
Values, discipline, and professional conduct that shape the physicians of tomorrow at SMIMS.
AETCOM — Attitude, Ethics & Communication
As you step into the noble profession of medicine, remember that being a good doctor is defined not only by knowledge and technical skills but also by attitude, ethical values, and effective communication.
Compassion Beyond Illness
Patients approach doctors not only with illness but also with fear, uncertainty, and hope. Listening with patience, speaking with kindness, maintaining honesty, and respecting patient dignity form the foundation of ethical medical practice.
Professional Discipline
Professional discipline, respect for teachers and colleagues, and commitment to lifelong learning are equally important. The habits and values cultivated during your training will shape the kind of doctor you become.
A Profession of Trust
Medicine is a profession built on trust, service, compassion, and responsibility, and these principles should guide every decision in clinical practice.
Professional Values & Student Wellness
Attitude, Ethics & Communication
A good doctor is defined not only by knowledge and skills but also by attitude, ethics, and communication.
Compassionate Interaction
Students are expected to practice compassion, respect, honesty, and empathy in their interactions with patients and colleagues.
Discipline & Respect
Professional discipline and mutual respect are essential qualities in medical practice.
Well-being First
Medical education can be demanding; therefore maintaining physical, emotional, and mental well-being is important.
Student Wellness Cell
SMIMS has established a Student Wellness Cell to support students facing stress or personal challenges.
Mentor Support
Students are encouraged to approach the Wellness Cell or faculty mentors whenever guidance or support is required.
Academic Contact
Library & Academic Facilities
Students are encouraged to make full use of the library and academic facilities during their free hours.
Value-Based Programs
Participation in value-based educational activities and institutional programs aimed at character building and professional development is encouraged.
Parental Review
Parents or guardians may periodically review the academic progress of their wards by interacting with the Heads of Departments or the Principal.
Dress Code
Formal Dress Code
A formal dress code shall be followed by all students and house surgeons throughout the course.
Uniforms Supplied
Uniforms will be supplied by the institution.
Doctor's Overcoat
All students must wear a doctor's overcoat during clinical postings.
Professional Appearance
Students are expected to maintain a neat and professional appearance while on campus and in clinical areas.
Classroom Discipline
Respect for Teachers
Students shall stand when the teacher enters the classroom and remain standing until asked to sit.
Punctuality
Students should assemble in the classroom five minutes before the scheduled time.
Attendance at Start
Attendance will be recorded at the beginning of the class.
Late Arrival
Students arriving after roll call may lose attendance for that session.
Class Dismissal
No student shall leave the classroom without the permission of the teacher until the class is dismissed.
Authorized Access
Students are not permitted to remain in classrooms, laboratories, hospital areas, or the library beyond the permitted academic hours without authorization.
Attendance
80% Attendance Mandatory
As per University and National Medical Commission regulations, a minimum of 80% attendance in each subject, including lectures, practicals, and clinical postings, is mandatory to be eligible for University examinations.
Remedial Classes
Students whose performance in Internal Assessment examinations is not satisfactory may be required to attend remedial classes to improve their academic performance.
Compulsory Rotatory Medical Internship (CRMI)
Mandatory Internship
Students who successfully complete the MBBS program are required to undergo the Compulsory Rotatory Medical Internship (CRMI) as prescribed by the National Medical Commission (NMC).
NMC & University Guidelines
The internship must be completed in accordance with the guidelines of the National Medical Commission and The Tamil Nadu Dr. M.G.R. Medical University, Chennai.
Campus Discipline
Uphold Institutional Values
Students are expected to maintain discipline and uphold the values of the institution at all times within the college, hostel, and campus premises.
Respect for Authorities
Students must show due respect to faculty members, staff, and institutional authorities.
Courtesy Among Peers
Students should interact with fellow students in a courteous and respectful manner.
Campus Decorum
Proper decorum should be maintained towards faculty, staff, senior students, and all members of the campus community.
Campus Regulations
No Personal Vehicles
Students are not permitted to keep or use two-wheelers or cars within the campus without prior permission from the administration.
Prohibited Substances
Smoking, consumption of alcohol, and use of prohibited substances are not permitted within the campus.
Academic Environment
Students are expected to maintain discipline and respect the academic environment at all times.
Leave and Absence
Prescribed Format
Applications for leave must be submitted in the prescribed format and approved by the appropriate authorities.
Medical Leave
In case of illness, the student must inform the academic office and submit a medical certificate from the treating doctor.
Unapproved Absence
Absence without prior permission may result in loss of attendance.
Extended Absence
Students who remain absent for more than 15 consecutive working days without prior intimation may be subject to review, and after due enquiry by the institution, appropriate action may be taken in accordance with university regulations.
Safety of Personal Belongings
No Valuables
Students are advised not to keep valuables in classrooms or public areas.
Institutional Liability
The institution will not be responsible for any loss or damage to personal belongings.
Medical Fitness
Fitness Certificate
All students must produce a fitness certificate issued by a Government Medical Officer and undergo a medical examination at the college prior to admission.
Fees and Admission
Fee Payment Required
Students will be permitted to attend classes only after payment of all prescribed fees.
Annual Fee Schedule
All students are required to pay the fees as per the schedule notified by the institution each academic year.
Discontinuation Liability
If a student discontinues the course for any reason, he or she will be liable to pay the tuition fees for the entire course period as per institutional and university regulations.
Certificates Release
Original certificates, including the Transfer Certificate, will be issued only after all dues, including tuition fees for the entire course period, are cleared.
Residential Requirement
Residential Campus
The institution functions as a residential campus, and students are required to stay in the hostel facilities provided by the institution.
Home Visits
Students may visit their homes on days permitted by the management.
Meals in Mess
Both vegetarian and non-vegetarian meals are provided in the hostel mess.
Anti-Ragging Policy
Ragging Prohibited
Ragging in any form is strictly prohibited and is a punishable offence under the law.
Disciplinary Action
Any student found involved in ragging will face disciplinary action as per the Government of India and National Medical Commission regulations, which may include suspension, expulsion, or legal proceedings.
Anti-Ragging Cell
SMIMS has established an Anti-Ragging Cell and Committee to ensure a safe and respectful environment for all students. Students may approach the committee for assistance or to report concerns.
Mere Presence
Mere presence at the scene of ragging may also be considered participation and may invite disciplinary action as per regulations.
Hostel Rules & Regulations
All students residing in the hostel are expected to follow these rules to maintain a safe, disciplined, and harmonious residential environment.
General Facilities
Lights & Fans
Hostel rooms are provided with lights and fans. Residents should ensure that these are switched off when leaving the room.
Sleeping Hours
Lights should not be left on unnecessarily during sleeping hours.
No Additional Fittings
Residents are not permitted to install additional electrical fittings or appliances without permission.
No Room Service
Meals or extra food items will not be served in hostel rooms.
Mess Utensils
Hostel utensils such as cups, saucers, tumblers, bowls, and other items belonging to the mess should not be taken to hostel rooms.
Mess and Hostel Dues
Clear Dues Promptly
Students are required to clear hostel and mess dues on time as notified by the hostel administration.
Medical Assistance
Medical Officer
Minor ailments will be attended to by the Medical Officer of the college hospital.
24-Hour Limit
Students who remain ill for more than 24 hours may be shifted to the college hospital for further treatment if required.
Cleanliness and Maintenance
Clean Rooms
Rooms should be kept clean and orderly at all times.
Waste Disposal
Waste items should not be thrown in rooms, terraces, or common areas.
No Wall Damage
Writing on walls, furniture, or doors, or pasting posters or handbills is not permitted.
Report Damage
Hostel property should be handled carefully and any damage should be reported to the Warden.
Behaviour and Discipline
Restraint & Decorum
Residents should maintain restraint and decorum in behaviour.
Quiet Study Hours
Activities such as shouting or loud conversations during study hours should be avoided.
Cultural Activities
Cultural activities such as singing or dancing within the hostel require prior permission from the administration.
Curfew
Residents should remain in their respective hostels during the prescribed timings unless permission is granted.
Accommodation
Allotted Room
Residents must use only the room and furniture allotted to them.
No Room Change
Changing rooms or exchanging accommodation is not permitted except with prior permission from the authorities.
Meetings and Gatherings
Prior Permission
Residents should not organize meetings or gatherings in the hostel premises without permission from the Warden.
Notices & Subscriptions
Circulation of notices or subscription lists requires prior approval from the administration.
Political Activities
Prohibited on Premises
Political meetings, processions, or political campaigning are not permitted within the hostel premises.
Staff and Visitors
Respect Staff
Residents should treat hostel staff with respect and should not engage them for personal work.
Visitor Hours
Visitors are allowed only during designated visiting hours, usually Sundays from 2:00 PM to 6:00 PM, and only parents or authorized guardians may meet students.
No Room Access
Visitors are not permitted to enter hostel rooms.
Leave from Hostel
Monthly Home Visits
Students may visit their homes once a month with permission from hostel authorities.
Written Requests
Leave requests should be submitted in writing to the Hostel Warden.
Study Hours
Compulsory Night Study
Night study hours are compulsory and silence must be maintained during this period.
Safety and Security
Avoid Valuables
Students are advised not to keep large amounts of cash or valuables in their rooms.
Unauthorized Access
Unauthorized persons are not permitted within the hostel premises.
Utilities
Responsible Use
Water and electricity should be used responsibly.
Switch Off
Taps and electrical appliances must be switched off when not in use.
Disciplinary Action
Violations
Any violation of hostel rules may lead to appropriate disciplinary action, depending on the seriousness of the offence.
A Culture of Discipline, Care & Integrity
Adherence to these rules ensures a safe, respectful, and inspiring environment where every student can grow into a compassionate and competent physician.